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University at Albany, State University of New York
 
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Student Employment

University Payroll

University Administration Building, 3rd Floor

1215 Western Avenue

phone: 437-3830  fax:  437-3831

Hours: 8:30am - 5:00pm (Summer 8:00am - 4:00pm)

Download Forms:

Download Pay Schedule

Paycheck Distribution

Checks are available at the Payroll Office in University Administration Bldg 300 (see directions below).  ID is required.  We encourage students to sign up for direct deposit.  Direct deposit stubs not picked up after two pay periods will be destroyed.

Timesheet Submission

Timesheets should be signed by a supervisor and submitted at the close of the pay period (see Pay Schedule).  Timesheets are due in Payroll according to pay schedule.  A timesheet drop box is located in Campus Center G-26 (Student Financial Services Suite).

New Hires

Before you can begin working the first time an I-9 form (Employment Eligibility Verification) must be verified and on file with Human Resources.  Timesheets will not be processed without an I-9.  The form must be certified in person with original documents.  A list of acceptable original documents to be provided when you present the form for certification are listed on the back of the form (see I-9 form above).  The first time international students on a VISA (not Perm. Res.) are employed, or if their VISA status has changed or extended, they must certify their I-9 in Human Resources with Kate Thies, Manager of International Tax Compliance.

Tax Forms

If no tax forms are filed, the default withholding of Single/0 will be used.  Returning students do not need to file new tax forms unless changing withholding status.

Retirement Membership

All student employees are eligible for membership in the NYS Employees Retirement System (ERS).  If you are currently a member or are interested in becoming a member please contact the University's Benefits Office at 437-4729.

Directions to the Payroll Office

By bus from uptown campus- take CDTA #11 from Science Library to CVS on Western (about 100 yds after leaving campus).  UAB is across the street at 1215 Western Ave.  Trip takes less than three minutes.

By bus from downtown campus – take CDTA #10 or #11 to 1215 Western Ave.

By car - from University Drive East, take the access road between the Police Dept. and the baseball  field to the UAB lots.