| Welcome to the Student Assistant Employment website!
STUDENT ASSISTANT RATES
MINIMUM: $15.00/hr.
MAXIMUM: $26.65/hr
STUDENT ASSISTANT HIRE DATES
Student assistants must be hired effective the first date of work.
I-9 and REQUIRED FORMS
All new employees or those returning after a break of one year or more are required to complete Form I-9.
The I-9 is required to be completed either before the commencement of work or within the 3rd business day after the start date.
Please require your students to complete the I-9 with you or in HR within the required timeframe. Students that have not completed their I-9 in a timely manner will not be allowed to work and will be removed from the payroll.
Additional Student employment information can be found at https://www.albany.edu/hr/student-empl.php
APPOINTMENT END DATES
Student Assistant appointment end dates should be consistent with the expected date they will stop working.
Appointments anticipated to end with an academic term should end on or around the following dates:
Fall 2024 only: 12/17/2024 cob
Academic year/Spring 2025: 5/18/2025 cob
Students continuing from spring into summer must be extended by submitting a Contact Us or by submitting a rehire
All students must be rehired each Fall semester - even if continuting from summer.
STUDENT ASSISTANT EMPLOYMENT POLICY
Student Assistant Employment Policy
Hours:
20 hours max during the academic year, 25 if in good academic standing and with advisor approval.
* International students must not surpass 20hrs max during the academic year.
* Exceptions: Winter and Summer breaks allow for 25hrs max.
Student ID is required when hiring a student. ALWAYS VERIFY THAT YOU ARE HIRING THE CORRECT STUDENT.
Paper timesheets have been replaced with the SUNY HR Time and Attendance (TAS) electronic time reporting system. Beginning 8/22/2019, students with fall appointments will use SUNY HR Time and Attendance System (TAS) to record your time in at shift start and out at shift end.
Review the Student Employee Training Guide for details on how your electronic timesheet will be processed and instructions for navigating TAS.
Know the date you must submit your online timesheet to your supervisor. This may vary by department and if your timesheet is not submitted on time you may not be paid for time worked until the following payday.
DO NOT USE CHROME BROWSER WHEN HIRING STUDENTS IN PORTAL!!!!!
Click here for the 2024-2025 Student payroll schedule
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